Operonix: Business process compliance in days

Use Cases

Operonix can be used for any processes that require accurate, timely and controlled execution.

Payroll

Increase payroll accuracy by using Operonix to streamline out-of-system processes, removing the need for spreadsheets and manual checks. Automations make pay runs faster and more accurate, while compliance tracking ensures approvals are completed, reducing rework and risks.

Finance

Finance teams use Operonix for standardising processes, such as paying suppliers accurately and on time, month-end close, invoice approvals, and financial reporting, integrating workflow design, compliance logging, and real-time analytics for efficient and transparent operations.

HR

HR teams use Operonix to streamline processes such as onboarding new hires and managing employee changes by capturing documents, assigning tasks, and recording compliance checks, reducing administrative tasks, speeding up approvals, and ensuring HR compliance.

Manual and Off-System Processes

Transition manual and off-system tasks to Operonix for efficient, compliant, error-free processes. Operate within Operonix for improved control in a fast-paced business environment.

High Risk Processes

Operonix integrates strong risk management and mitigation measures into every process, offering insight into possible challenges and a direct route to identifying underlying causes. The outcome is a proactive strategy that averts issues before they escalate into crises.

Time Critical and SLA-Driven Processes

Manage processes that need to be completed promptly by utilising Operonix to gain a clear understanding of necessary tasks and their deadlines, while prioritising risk management and control.

Pain Points:

Are These Common Problems Holding You Back?

Frequent errors in your most important processes

Frequent errors in important processes erode trust, disrupt workflows, and increase costs. Without structure or real-time checks, oversights can escalate, causing missed deadlines, rework, and frustration in teams.

Lack of Internal Control and Compliance

Internal control and compliance issues can make organisations vulnerable to errors, fines, and reputational damage. Without proper oversight and procedures, tasks may be done incorrectly, leading to reactive solutions and higher risk.

Fragmented systems

Fragmented systems create duplication, inconsistency, and gaps in communication, resulting in errors, delays, and increased costs.

Lack of Process Standardisation

Lack of standard process leads to inconsistency, errors, and compliance issues, making onboarding and automation difficult.

Inefficient Processes

Inefficient processes waste time and resources, leading to constant firefighting instead of strategic work. Errors increase, deadlines slip, and morale suffers from endless rework and manual tasks.

Compliance Reporting Hassles

Assessing the effectiveness of internal controls involves integrating various data sources and calculations.

Low Visibility of Work

Tracking necessary tasks and their deadlines involves checking various sources and involves coordination among multiple team members.

Retention and Training Struggles

Chaotic processes lead to frustration, high turnover, constant recruitment, inconsistent process documentation, extensive onboarding, and slow proficiency.

The Operonix Solution

Workflow Management

Create multiple processes using our intuitive process builder. Easily configure any data to flow through each process.

Case Management

Create and manage cases through each process. Set due dates, assign roles, work through task lists. Every case interaction is recorded to an audit log

Process Automation

Automate steps using AI, API integrations, document generation, data mapping, and other features.

Risk Management

Record risks for each step in your processes, then view and manage them in one central risk register. Track mitigations and their implementation for each risk.

Internal Control

Integrate control steps into processes, assign distinct roles for control users, and document if each control passes or fails with any additional data.

Compliance Reporting

Analytics dashboard with key metrics on control compliance, SLA compliance, case completion and more.

Process Documentation

Adding work instructions to each process step will provide users with the specific information necessary to complete each step effectively.

Data & File Management

Define the data that flows through each process and store notes and documents alongside each case.

Advanced Analytics

Use the integrated BI tool to create powerful dashboards with your operational data, allowing for in-depth analysis and insights into your processes.

Step 1 - Build Your Processes

Quickly map out your workflows with our intuitive tools.
Self-Service or Tailored Support: Choose the approach that works best for your team. Create processes that mirror your current operations or design optimized ones. Visual tools make it easy to get started, no technical expertise required.

Step 3 - Enhance with Documentation, Automations and data collection

Go beyond basic workflows to unlock the full potential of Operonix.
Add detailed process documentation to standardise operations. Introduce automations to save time and boost accuracy. Centralise communications and updates to keep everyone aligned.

Pricing

	Cloud £999per month $150per seat per year	Dedicated Cloud TBDper month $450per seat per year	On-Premise TBDper month $950per seat per year
Unlimited Processes
Unlimited Users
Unlimited Automations
Dedicated Infrastructure
Deployed on your own infrastructure
Consultancy packages	Available on request	Available on request	Available on request

Data Security and Compliance

At Operonix, safeguarding your sensitive data is our top priority. We offer flexible deployment options, allowing customers to choose between cloud, dedicated cloud, and on-premise setups to meet their specific needs. Cloud deployments, hosted on AWS, provide scalability, geographic redundancy, and compliance with certifications like GDPR, HIPAA, and PCI DSS. For dedicated cloud and on-premise setups, customers gain full control over infrastructure, data sovereignty, and security configurations, with tools and guidance tailored to align with internal protocols. Operonix uses industry-leading encryption (AES-256 and TLS 1.2+), robust role-based access controls, automated backups, and disaster recovery solutions to ensure the highest levels of data security and availability. Regular security audits and 24/7 monitoring further reinforce our commitment to protecting your data.

GDPR:
Operonix offers configurable data retention and deletion policies to help customers comply with GDPR and similar regulations. We maintain detailed audit logs, implement data access controls, and provide tools for secure data deletion upon request. For on-premise deployments, we supply best-practice guides for aligning with local compliance standards.